Patient Data and Information

Use the tabs below to learn more about your care record and how to request access to medical records. 


Sharing Patient Information and Summary Care Records (SCR)

Sharing your Information

There are times when we may pass information about you to other people such as hospitals, social services or the Primary Care Trust. This is always done confidentially or by removing your identifying details when they are not essential. Everyone working for the NHS has a legal duty to maintain the highest level of confidentiality about patient information. 

Summary Care Record (SCR)

If you are registered with a GP practice in England you will already have a Summary Care Record (SCR), unless you have chosen not to have one.  This will enable emergency services (e.g. Walk in Centres, Accident & Emergency Department, Out of Hours services) to view your medications, allergies and adverse reactions.  Emergency Services staff will only access this information with your permission.

Being able to access your Summary Care Record helps healthcare staff to make better and safer decisions about how best to treat you.  If you do not want a Summary Care Record you can let us know by:

Opt out of sharing your health records (NHS England)

The NHS uses information about patients (patient data) to research, plan and improve:

  • the services we offer
  • the treatment and care patients receive
Requesting Access to Your Online Retrospective (Past) Medical Record

The easiest way to access your medical record is using an online account.  When you set up an online account you will be able to see information added to your record from that date onwards. 

You can request to view records added before this date by printing and completing a Retrospective Online Access Request form (or ask for a paper copy of this form at Reception) and bringing it to the surgery along with two forms of identity (further details can be found on the form).  

There will be a 28 day timeframe for us to process each request.


Requesting a Paper or Electronic Copy of Medical Records

You can request a paper or electronic copy of medical records for yourself or somebody you care for by printing and completing a Subject Access Request Application (Living Individuals) and bringing it to the surgery along with two forms of identity (further details can be found on the form).  You can also ask at reception for a copy of this form.  If you are requesting a copy of someone else's records you must be able to provide one of the following:

  • Lasting Power of Attorney
  • Court Appointed Deputy
  • IMCA Appointment
  • Proof of Parental responsibility/ Childs Birth Certificate

We have a timescale of 28 days to respond to each request.


Requesting a copy of Medical Records for a Deceased Patient

The legislation governing access to the medical records of any deceased person limits to whom and under what circumstances we can grant access.  Next of kin do not have an automatic right to access information.  Cases will be considered on an individual basis.

Details on requesting access to medical records for deceased individual can be found in our AMR Policy which you can request by emailing:

You can request a copy of medical records for a deceased patient by printing, completing and returning the form below along with the evidence and identity documentation detailed in Section 5 of the form.

We aim to process requests within 40 days of receipt.


Sharing Patient Information and GP Connect

GP Connect helps clinicians gain access to GP patient records during contact away from your GP practice. 
It allows health and social care professionals to view relevant medical information to support your care.

GP Connect provides a secure way of transferring information. It reduces the need to use less secure ways of transferring information (e.g. email or telephone).

GP Connect helps healthcare staff to make better and safer decisions about how best to treat you.  If you do not want your information to be shared using GP Connect you can let us know by: